Job Title/Location: Reception Administrator - 12 Month Fixed Term (Maternity Cover)

Hours of Work: 20 hours p/w (Weekly alternating pattern: Monday to Friday - 08:30 to 12:30 and 12:30 to 16:30, plus additional hours to cover annual leave and sickness absence)

Pay Rate: £9.50 per hour

Job Purpose: To provide a professional reception and administrative service.

Main Duties:

• Switchboard operation, ensuring all calls are answered and dealt with in a professional manner

• Greeting all visitors in a professional and timely manner, ensuring H&S policies are adhered to

• Booking of meeting rooms/pool car as and when required

• Ordering lunches via our approved supplier for all customer visits as requested

• Booking work travel requirements (hotels/flights/trains/car hire/airport transfers etc.)

• Ensuring that all relevant paperwork is completed, signed and filed accurately

• Perform general PA work for the Directors/HR Manager as and when required

• Checking and approving invoices for services booked via reception

• Distribution of incoming mail and ensuring outgoing mail is posted as requested (Royal Mail/couriers)

• Provide support in the management of Physiotherapy and Occupational Health service

• Provide general administrative support for managers as required (managed through the HR department)

• Maintain high housekeeping standard within the reception area and ensure all necessary items continuously stocked

• Main point of contact for cleaning service provider

• Provide annual leave and sickness absence cover for job share colleague as and when necessary

Person Specification:

Successful candidate for this role will have:

• Excellent communications skills with the ability to communicate effectively

• Ability to work in a pressurised environment and be able to prioritise workload accordingly

• Ability to multi-task effectively and work in an organised, tidy, and timely manner

• Keen eye for detail

Minimum skill/Qualification requirements:

• Prior experience in a similar role

• GSCE Grade C or above in English and Maths

• Intermediate Skills in Microsoft Office (Excel, Word, Outlook, PowerPoint), internet use and database input skills

To apply please forward your CV across to laura.burtenshaw@hrgo.co.uk or call us on 0151 347 1110. You can also register with us at www.hrgo.co.uk/register