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Facilities Admin Assistant

In or around this area

Ashford

Job reference

255941/001

Hourly rate

£9.30 - £10.30 per Hour

Job Description

Facilities Admin Assistant

Job posted by: Ellie Gawn

HR GO are looking for a Facilities Admin Assistant to join our busy client in Ashford.

You will be required to work Monday to Friday 9am-5pm but must have flexibility to work weekends if required.

You will be required to provide comprehensive administrative and clerical support to the Facilities Management Team.

Key Responsibilities

  • Act as point of contact and deal efficiently with all enquires from other departments.
  • Note take and type up meeting minutes.
  • Draft responses to routine enquires.
  • Transcribe audio, copy type or shorthand, all correspondence as requested by the Facilities Team, ensuring layout, spelling, grammar and punctuation is consistent.
  • Maintenance of the filing and computer systems and relevant departmental databases, ensuring accurate data entry of all administration, including efficient management of records.
  • Log and record issues with help desks.
  • Manage holiday planning and booking for the Facilities Team.
  • Plan and facilitate rota management and overtime/agency requests across the departments.
  • Review completion of due diligence documentation and detail follow up required.
  • Support of stock and order processing.
  • Maintain administration procedures for department, including documentation library.
  • Organise own work and schedule and adapt as required.
  • Undertake various duties to ensure smooth running of the office, including sorting post, photocopying, laminating, sending and receiving emails, answering telephone calls and dealing with enquires.

Skills Required

  • Previous knowledge and/or experience of a HR system
  • Need to be able to understand shift/duty/roster management, including working time regulations.
  • Good communicator/ good IT skills.

This role is an immediate start, please apply today.

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