To assist the hospital General Manager and other members of the team by providing project coordination including developing ideas to improve the business, data analysis, implementation, research, and administrative support. To ensure records are kept confidential and secure, produce reports, take minutes of meetings and organise and maintain appropriate administrative systems to support service delivery. Responsibility to ensure timely and accurate payroll processing is delivered. * Provide meeting support including preparation and circulation of agendas and production of minutes * To coordinate the arrangement of major meetings finding venues and negotiating rates. * Arrange training sessions, including timings, venues and attendees * Process training data input * General admin duties such as filing, typing, photocopying, scanning, binding and distribution of correspondence * Organise new service deliverable including staff uniform (sizing and issuing), office equipment and consumables * Assist with site asset surveys * Raise, register and process Purchase Orders for all within the Healthcare group * Collate information from the team and assist with programme monitoring in conjunction with the programme PMO (including progress, risks and issues) * Process DBS applications and keep DBS log up to date, circulating weekly update to management. * Complete monthly MIS and daily Labour hour MIS, or any other relevant MIS as requested, for the contract * Complete weekly data reconciliation and computation * Undertake agency data reconciliation and computation * Produce monthly reports * Reconcile invoices * Daily review of T&A data to ensure payroll data integrity e.g. ensure exceptions are cleared, rounding of clocking's are corrected by operational managers. * Daily reconciliation of curtain usage * Record minutes of meetings * Provide administrative and secretarial service to all managers and departments as required. * Computation for Payroll on a daily basis * Creating the monthly team brief, producing the quarterly edition of the Newsletter, and compiling the Annual Report. * Organise events such as the Christmas Party and Fundraising events. * Review and prioritise work within agreed parameters. * Process sensitive and confidential information. * Create posters for training, health and wellbeing initiatives and events. * Deal with any payroll queries and follow due process should any advance payment be required * Liaise with both Accounts Payable to ensure invoices are processed correctly meeting payment dates. * Liaise with Vendors to resolve any payment issues and ensure they meet with organisational purchasing needs * Maintain and manage stationary budget as well as invoicing. * Act as a point of contact for queries on invoices * Other activities as directed by the General Manager and Contract Director * Exceptional organisational and admin skills * Ability to communicate effectively at all levels * Able to work effectively and proactively, using initiative, with little supervision. * Able to work under pressure and to tight deadlines. * Able to readily adapt to a constantly changing and fast-moving environment. * Finance systems knowledge (SAP, SRM and any other relevant systems) * Good maths and English language skills - GCSE grade C minimum requirement * Ability to prioritise workload * Ability to multi-task and to work under pressure to achieve tight deadlines * Strong IT skills, particularly in Microsoft Office, Word, Excel and PowerPoint * Positive attitude