To provide executive level administrative and secretarial support to the CIO in carrying out his or her duties effectively and to meet all obligations with both internal and external stakeholders of the programme.

Duties:

• Assist in all areas of day to day duties through the provision of ad hoc administrative support to ensure the team works effectively.
• Manage and co-ordinate the CIO's diary of internal and external meetings, including all professional engagements and any other appointments, liaising with other PAs as required to arrange meetings with the Board and Executive and other key stakeholders to ensure effective use of time.
• Prepare briefing packs, meeting papers and all other documentation, chasing up and co-ordinating responses as required by the Director, to ensure meetings run smoothly.
• Format presentations for use in board and executive meetings to create clear and high impact presentations.
• File all documentation effectively to ensure ease of access as required.
• Manage all travel and accommodation requirements effectively and within guidelines.
• Act as first point of contact for all enquiries for information from the CIO, redirecting and responding as appropriate, and ensuring that all other tasks are completed to a high standard as required
• Update and maintain financial records for the Director on ORACLE and using local systems to ensure sound financial management of the Directorate.
• Manage projects as assigned through to completion.

Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.

Experience:

• Experience of working in a busy executive office, including managing workload and meeting deadlines,
• Experience of handling sensitive and confidential information.

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