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HR Systems Specialist

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£50000 per annum, Plus Additional Benefits

Job Description

HR Systems Specialist

Job posted by: Debbie Unsworth

Are you an experienced HR Systems and Data Manager looking for a new and exciting role?

Are you looking for a good salary circa £50,000 per annum?

Are you looking for a company based in the midlands who are happy for you to be based either in their head office or to work from home and with flexibility.

This is an exciting opportunity for an HR Systems Specialist within the newly formed HR team. It is an ideal time to join as the company embarks on the next phase of change, providing opportunity to become the SME in the new HR system and support the organisation at an important and exciting moment of change.

An ideal candidate will have a minimum of 4 years of experience in a HR data or system role and hold a bachelor's degree or other relevant qualification. Has recently taken on similar responsibilities or can demonstrate ready for the next step up.


  • Attend and contribute to system and process workshops to decide upon the system/service configuration that will be optimal for the company.
  • Analyse and validate employee HR data from PeopleHR, including all key documents (e.g. contracts, letters, P45 & statutory documents).
  • Cleanse, prepare and support the loading of the data and documents into the new target HRIS and payroll systems. Following migration of the data support data validation.
  • Identify, flag and support resolution of data related issues to ensure the quality and completeness of the HR system.
  • Become the HiBob SME, supporting HR with process definition, completing system configuration and functional testing.
  • Support creation of test scenarios for the process and system testing. Help organise and facilitate the UAT, capture issues and support their resolution.
  • Support the cutover and go-live on HiBob.

Following completion of phase 2 the HRIS role will switch to the below ongoing role responsibilities:

  • HR systems business continuity and understanding following project completion.
  • Support the roll out of further HRIS system modules e.g Performance, Engagement, Compensation, KPI dashboard.
  • As the HR systems super SME will support and provide advice to the HR team regarding correct and optimal utilisation of the system functionality.
  • Support the ongoing control and governance of people data, including highlighting new requirements not applicable to a HR systems.
  • Responsible for the HR systems configuration, functional testing and facilitating user testing where necessary, releasing changes in a controlled/managed approach.
  • Manage the operational vendor relationships for issues and future functionality rollout, working directly with vendor support and their client success manager.
  • Act as the operational link pin between IT and HR regarding process and technology
  • Be responsible for staying abreast of HR systems functional updates:
  • review the optional and mandatory updates
  • work with HR to assess their business applicability and roadmap priority.
  • work with HR to ensure that the functionality is released/understood with the impacted users.
  • Work with the HR and payroll teams to ensure that HR system processes and data requirements that input to payroll are optimal and kept up to date with new requirements and improvements
  • Work with key stakeholders to improve efficiency, deliver further automation and streamlining of processes. Update configuration, facilitate appropriate testing/validation and work with stakeholders to manage changes into the business.
  • Ensure that the HR systems meet data protection requirements through automation of processes where applicable
  • Partner with HR, Finance and the business as needed to develop and provide reports from the HR system that can be utilised for MI and operational reporting, monthly board reporting and ongoing ad-hoc reports as required.
  • Deliver HR systems training and maintain self-help resources

Key Skills and Experience

  • Experienced working within a team deploying solutions for business requirements in HR systems through full lifecycle for an international organisation with >1000 people.
  • Has worked within project teams responsible for deliverables and has experience of managing small to medium sized projects.
  • Experienced and skilled at HR system configuration, functional testing, troubleshooting and issue resolution. Within context of one or more relevant HR systems, e.g. HiBob, People HR, Bamboo, Sage, Workday.
  • Experienced and skilled at ATS system configuration, functional testing, troubleshooting and issue resolution.
  • Prior experience supporting the HR inputs to payroll outsourcer or internal payroll.
  • Data analyst skills, with ability to a analyse, prepare and transform large amounts of data utilising excel.
  • Expert grasp of HR data, experienced in extracting from HR system(s) and preparing for reporting including for the purposes of JML, Finance and payroll inputs.
  • Experienced and skilled in the control and governance associated with HR data, e.g. DPIA, reviewing requirements in terms of HR system applicability.
  • Proven track record of working to deadlines in a fast-paced environment
  • Proactive individual who is a self-starter and can lead and drive tasks to completion
  • Ability to manage multiple priorities with a proven track record of working to deadlines in a fast-paced environment
  • Good communication skills and ability to work with a range of stakeholders

To apply for this role please send us your CV today!

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