HR GO are looking for a Facilities Admin Assistant to join our busy client in Ashford.

You will be required to work Monday to Friday 9am-5pm but must have flexibility to work weekends if required.

You will be required to provide comprehensive administrative and clerical support to the Facilities management team.

Key Responsibilities

• Act as point of contact and deal efficiently with all enquires from other departments.
• Note take and type up meeting minutes.
• Draft responses to routine enquires.
• Transcribe audio, copy type or shorthand, all correspondence as requested by the Facilities Team, ensuring layout, spelling, grammar and punctuation is consistent.
• Maintenance of the filing and computer systems and relevant departmental databases, ensuring accurate data entry of all administration, including efficient management of records.
• Log and record issues with help desks.
• Manage holiday planning and booking for the Facilities Team.
• Plan and facilitate rota management and overtime/agency requests across the departments.
• Review completion of due diligence documentation and detail follow up required.
• Support of stock and order processing.
• Maintain administration procedures for department, including documentation library.
• Organise own work and schedule and adapt as required.
• Undertake various duties to ensure smooth running of the office, including sorting post, photocopying, laminating, sending and receiving emails, answering telephone calls and dealing with enquires.

Skills Required

• Previous knowledge and/or experience of a HR system
• Need to be able to understand shift/duty/roster management, including working time regulations.
• Good communicator/ good IT skills.

This role is an immediate start, please apply today.

Interviews will take place via MS Teams