Executive Assistant

£60,000-£63,000

Central London

This is a fantastic opportunity for a highly organised, assertive Executive Assistant to join this Leading Global Company based in Central London. Primarily the role is responsible for providing dedicated EA support to the Group Strategy Director. This role requires a team player but one who has the ability to work with substantial independence and initiative - dealing proactively and confidently with a range of people, tasks and situations. You will be used to juggling multiple priorities. You will enjoy working in a fast-paced environment and you will have excellent organisational skills. Proven EA / PA / Executive Assistant experience is essential coupled with strong time management skills and ability to prioritise and work effectively under pressure without compromising quality whilst meeting tight deadlines.

Key Responsibilities

• Manage complex diaries across a number of time zones. Advanced MS Outlook essential.

• Managing mailbox with efficiency and discretion at all times.

• Answer multiple phone lines and taking messages, if necessary

• Manage the processing of invoices via SAP (online system). Training will be provided.

• Manage the processing of expenses via (online system). Training will be provided.

• Arrange both internal and external meetings and when required collate and issue agendas.

• Book meeting rooms using the company system, including refreshments.

• Arrange lunches for internal meetings.

• Notify Front of House (FoH) of external visitors.

• Organising global conference calls - both audio and video as necessary, again across a number of different time zones.

• Extensive domestic and international travel, accommodation and visa arrangements.

• Personal administration, as and when required.

• Organise Group Strategy departmental events including team volunteering.

• Building strong relationships with all levels across the entire Group and key external stakeholders, both in the UK and internationally. Key relationships for this role will be with EA/PA's across the commercial divisions and Global Support functions.

• Flexibility to cover senior EA's absence, as and when required.

• Support in preparing presentations, often at short notice. Intermediate user of MS PowerPoint essential; advanced user capabilities preferred.

• Support in preparing reports. Advanced user of MS Word essential.

• Organise and set agenda for large, often complex cross-business executive events, budget meetings, annual Board strategy away day, and others

• Organise meetings with bankers, brokers, advisors related to Corporate Development

• Support broader Corporate Development team on an ad hoc basis

Qualifications

• Excellent verbal and written communication skills

• Strong interpersonal skills with an emphasis on working within a team spirited environment.

• High standards of accuracy, quality and attention to detail.

• Willingness to provide and accept feedback.

• Flexible and possess ability to adapt to a fast-changing and growing environment.

• Strong time management skills and ability to prioritise and work effectively under pressure without compromising quality whilst meeting tight deadlines.

• Enthusiastic, confident, outgoing "people-orientated" personality required - able to liaise with people to achieve work goals whilst enhancing relationships.

• High-energy, robust and resilient, able to perform well and remain calm under pressure

• Ability to keep information organised and confidential

• Note-taking skills

• Commitment to high standard of excellence

• Commitment to role, as demonstrated by willingness and flexibility to support the Strategy Director, where at times it may be necessary for the employee to work reasonable additional hours in order to satisfy the duties and responsibilities of the position

• This role is a London, office-based role.

Superb opportunity for an experienced Executive Assistant looking to develop their career within a global organisation. Please send your Cv via the link below