Town Clerk Assistant
Location: Folkestone
Working Hours: Monday to Wednesday, 09:30 - 13:30
Contract Type: Temporary, Part‑Time
Pay Rate: £13.50 per hour
We are seeking a proactive and organised Town Clerk Assistant to support civic services and community engagement within a local authority setting. This role is ideal for someone with strong administrative skills who enjoys working in a public‑facing, community‑focused environment.
Key Responsibilities
Civic & Event Support
- Maintain the Town Mayor's diary and coordinate all civic engagements
- Plan, organise and attend civic and charity events
- Liaise with venues, partners and stakeholders for fundraising activities
- Attend events to support the Mayor and ensure smooth running
- Assist with raffle organisation, ticket sales and prize collection
- Produce post‑event reports detailing attendance and funds raised
Administration & Communications
- Prepare for and attend bi‑weekly Civic Briefing meetings
- Maintain the residents' communication log
- Liaise with key local agencies including KCC, FHDC, Community Wardens, PCSOs and grounds teams
- Manage incoming correspondence and distribute to relevant parties
- Update and maintain the Council's website and social media channels
- Support the production of Council publications and media content
- Respond to public enquiries via telephone, email and face‑to‑face
- Undertake general office duties including post, filing and correspondence
- Provide cover and carry out additional tasks as directed by the Town Clerk
Person Specification
Essential Qualifications & Skills
- GCSE/O‑Levels: minimum 5 subjects at grades A-C (or equivalent)
- Strong IT skills across Microsoft Office and digital platforms
- Confident writing letters, reports and public communications
- Experience managing diaries and scheduling appointments
- Excellent verbal and written communication skills
- Fast and accurate typing skills
- Ability to work with confidentiality and discretion
Personal Attributes
- Highly organised with strong time‑management skills
- Ability to manage multiple tasks and prioritise under pressure
- Proactive and confident in handling enquiries and correspondence
- Flexibility to work occasional evenings or weekends when required
If you're proactive, detail‑focused and enjoy community‑focused work, we'd love to hear from you - apply today!
Important Information
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