About the role My client is seeking a reliable, organised Part‑time Administrator on a 9‑month fixed‑term maternity cover contract.
This role is 16 hours per week, with flexibility to work those hours between 08:00 and 17:30 (Monday to Friday). Ideally 4 hours Mon, then 3 Tuesday, Wednesday , Thursday, Friday
Key duties
Answer the phone, take accurate messages, and handle general enquiries professionally.
Receive, date-stamp and distribute general correspondence and awarding organisation certification.
Initial processing of completed course documentation, including:
removing Assessor Reports and passing to the Quality Lead (Neil)
scanning attendance/registers and saving to the server accurately
updating Traintrack with candidate details, qualification and start date
passing course paperwork to IQA (or Administrator where no IQA required)
Prepare course paperwork and distribute to Trainers.
Send certification to clients as required by the Admin Team (create covering letter, package, send and update Traintrack).
Check and maintain the coffee machine and water bottles.
Manage stationery supplies and course reference books (stock levels and ordering).
Support Trainer/Assessor accommodation bookings.
Maintain high levels of accuracy and attention to detail across all documentation, scanning and system updates.
