Job Title: Parts Administrator Location: Blairgowrie Salary: From £14 per hour Working Hours: 8am to 4:30pm (Mon - Fri)
HRGO is excited to be recruiting for a longstanding client in the Construction Equipment Industry who is expanding into the Blairgowrie region with a new Depot opening Spring 2026. As part of the expansion, we are recruiting for a Parts Administrator to assist the parts function of the business. The ideal candidate will have parts experience and come from the Automotive / Industrial Machinery / Construction / Agri industry.
Role Summary The Parts Administrator supports the Parts Advisor and depot team with all administrative and order-processing tasks, ensuring accurate data, smooth parts ordering and clear communication with suppliers and internal teams.
Key Responsibilities
Raise and process purchase orders, sales orders and requisitions in the ERP/parts system.
Assisting the depot with general administrative tasks.
Chase suppliers for prices, lead times and delivery updates; manage back orders and overdue deliveries.
Prepare and issue quotations, order confirmations and basic invoices as directed by the Parts Advisor.
Assist with warranty and returns paperwork, including claim forms and credit requests.
Support goods-in administration: match delivery notes to POs, log receipts and help with labelling.
Help with stock control admin, including printing count sheets and updating stocktake results.
Answer and route calls/emails relating to parts enquiries, passing technical queries to the Parts Advisor.
Maintain organised electronic and paper filing for parts documentation, invoices and H&S records.
Required Qualifications and Experience
Previous experience in an administrative, purchasing, parts or stock-control role.
Confident using IT systems
Good organisational skills with the ability to prioritise workload.
Clear and professional communication skills with suppliers, colleagues and customers.
Knowledge of construction machinery/plant, automotive or similar industries is an advantage but not essential.
A forklift license would be desirable to assist the Parts Advisor loading and unloading parts if required.
