Role: Office Manager Salary: Negotiable (Dependent on experience) Location: Ashford (Hybrid, 3 days in office/2 at home)
We are looking for an experienced Office Manager to join our well established client based in Ashford.
This hands on role combines office administration, procurement and team leadership to ensure smooth day to day running of the office and effective support for site activity.
Key responsibilities
Order and manage construction materials, maintain stock levels and coordinate deliveries to sites.
Liaise directly with engineers and site teams to prioritise materials, manage specifications and resolve technical or logistical queries.
Manage a small administrative team, including task allocation, training, performance reviews and rota planning.
Produce and maintain budget forecasts, monitor spend, prepare monthly variance reports and support cost control initiatives.
Keep accurate purchasing records, supplier contracts and procurement documentation; negotiate with suppliers to achieve best value.
Coordinate office systems and processes, manage vendors, maintain filing and compliance records, and support health & safety administration.
Provide regular operational reports to senior management and contribute to planning meetings.
Essential skills and experience
Comfortable and confident dealing with engineers and technical teams, able to translate requirements into procurement actions.
Demonstrable experience managing a small team in an office environment.
Strong competency in budget forecasting, financial monitoring and basic accounting/reporting.
Excellent organisational skills, attention to detail and ability to manage competing priorities.
Proficient with Microsoft Excel and common office software; experience with procurement or ERP systems is an advantage.
