We are seeking a highly organised and professional Office Administrator to join our team. This role is vital in ensuring the smooth day-to-day operations of our office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency in various computer applications. This paid position offers an opportunity to develop your organisational expertise within a dynamic workplace.
Responsibilities
Manage incoming calls with professional phone etiquette, directing enquiries appropriately
Maintain and update company records through accurate data entry and filing systems
Organise appointments, meetings, and schedules efficiently using digital calendars
Prepare and edit correspondence, reports, and other documents using Microsoft Office and Google Workspace
Handle invoicing and financial records using Xero or similar accounting software
Assist with general administrative tasks such as photocopying, scanning, and ordering office supplies
Support team members with clerical duties to ensure operational efficiency
Liaise with clients, suppliers, and internal departments to facilitate communication
Skills
Proven office experience with strong organisational skills
Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Docs, Sheets)
Experience with QuickBooks or similar accounting software is desirable
Excellent typing speed and accuracy for data entry tasks
Strong administrative experience with attention to detail
Good phone etiquette and communication skills
Ability to prioritise tasks effectively in a fast-paced environment
Demonstrated organisational skills with the ability to manage multiple responsibilities simultaneously
This position offers a rewarding environment for individuals eager to utilise their administrative talents while contributing positively to our organisation's success.
