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Fleet and Invoicing Administrator

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Fleet and Invoicing Administrator

Job Tittle: Fleet and Invoicing Administrator

Location: Polegate

Salary: (based on experience)

Hours: Monday to Friday 8:30am-5pm

HR GO Recruitment are looking for an Fleet And Invoicing Administrator to assist our busy and well known client located in Polegate.

Job Responsibilities


  • Management of the company fleet of vehicles.
  • Work closely with the National Operations Manager and the Group Operations Director to find solutions to ensure all engineers remain mobile even after a breakdown.
  • Keep all appropriate records and reminders of fleet activities up to date.
  • Track and manage MOTs, servicing, and any other regular fleet activities.
  • Deal with all breakdowns in real time.
  • Arrange car hire and returns as required.
  • Yearly monitoring of all driving licences for users of company vehicles.
  • Oversee all new car allocations.
  • Oversee all fleet related accounts, such as car hire accounts, congestion charge accounts, toll accounts and so on.
  • Produce and distribute the monthly driver's behaviour report.
  • On occasion oversee the disposal of old vehicles through car auctions or other means.
  • On occasion arrange the valeting, transportation (on some occasions you may be required to drive the car locally yourself and therefore a driving license for both automatic and manual cars is a requirement of this role).


  • Minimise any delay at month end to ensure that invoice for main activities can be produced by the 3rd working day of the following month.
  • Although invoices are usually sent monthly, track and collate information on a weekly basis, and ensure that any queries are resolved on a weekly basis to avoid delays at month end.
  • Using engineer timesheets, expense reports and our service management systems to produce accurate customer invoicing.
  • Communicating with European offices and checking overtime submissions.
  • Review all collated information with the respective Account Manager before passing to Finance for invoicing.


  • Other tasks may be requested of the role holder in line with their skills and experience.

Successful candidates will possess:

  • Full clean driving licence.
  • PC literacy with good use of Microsoft Office applications including database experience and in particular, strong knowledge and experience of Microsoft Excel.
  • Experience of working to deadlines in a pressured environment.
  • Excellent interpersonal skills.
  • Professional demeanour.
  • Ability to always demonstrate flexibility, diplomacy, and patience.
  • Good telephone manner.
  • Good commercial awareness.
  • Pro-active and the ability to think creatively.

If interested please click 'Apply No'

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