Job Tittle: Fleet and Invoicing Administrator

Location: Polegate

Salary: (based on experience)

Hours: Monday to Friday 8:30am-5pm

HR GO Recruitment are looking for an Fleet And Invoicing Administrator to assist our busy and well known client located in Polegate.

Job Responsibilities

Fleet

• Management of the company fleet of vehicles.
• Work closely with the National Operations Manager and the Group Operations Director to find solutions to ensure all engineers remain mobile even after a breakdown.
• Keep all appropriate records and reminders of fleet activities up to date.
• Track and manage MOTs, servicing, and any other regular fleet activities.
• Deal with all breakdowns in real time.
• Arrange car hire and returns as required.
• Yearly monitoring of all driving licences for users of company vehicles.
• Oversee all new car allocations.
• Oversee all fleet related accounts, such as car hire accounts, congestion charge accounts, toll accounts and so on.
• Produce and distribute the monthly driver's behaviour report.
• On occasion oversee the disposal of old vehicles through car auctions or other means.
• On occasion arrange the valeting, transportation (on some occasions you may be required to drive the car locally yourself and therefore a driving license for both automatic and manual cars is a requirement of this role).

Invoicing

• Minimise any delay at month end to ensure that invoice for main activities can be produced by the 3^rd working day of the following month.
• Although invoices are usually sent monthly, track and collate information on a weekly basis, and ensure that any queries are resolved on a weekly basis to avoid delays at month end.
• Using engineer timesheets, expense reports and our service management systems to produce accurate customer invoicing.
• Communicating with European offices and checking overtime submissions.
• Review all collated information with the respective Account Manager before passing to Finance for invoicing.

Other

• Other tasks may be requested of the role holder in line with their skills and experience.

Successful candidates will possess:

• Full clean driving licence.
• PC literacy with good use of Microsoft Office applications including database experience and in particular, strong knowledge and experience of Microsoft Excel.
• Experience of working to deadlines in a pressured environment.
• Excellent interpersonal skills.
• Professional demeanour.
• Ability to always demonstrate flexibility, diplomacy, and patience.
• Good telephone manner.
• Good commercial awareness.
• Pro-active and the ability to think creatively.

If interested please click 'Apply No'