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Facilities Coordinator

In or around this area


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£25000 per annum

Job Description

Facilities Coordinator

Job posted by: Martina Goonan

Facilities Co-Ordinator


Monday to Friday 8am-4.40pm

Wroughton- Wiltshire

Are you looking to progress your career in a challenging Facilities Coordinator position which offers a strong career path for career progression?

My client is currently recruiting for an experienced Facilities and Operations coordinator with a minimum of 3 years Administration experience within a corporate environment to join their busy team. The ideal candidate will have experience working in a contract environment with sound knowledge of IT systems (word/excel/PowerPoint), minute taking ability with the experience of working with people at all levels. You must be highly organised with an eye for detail coupled with sound problem solving abilities.

As a Facilities Co-Ordinator you will be required to provide administrative support to the Contracts Manager and Hard Services Manager across the contract. The task involves elements of office management and assisting in providing support to operational staff. Throughout, due emphasis is to be given to the importance of health, safety, and the environment and to promote the importance and values of effective communication throughout the company.

HR Responsibilities

Management of all Admin Process, Finance, HR and Hard Services Admin workload across the contract.

To administrate Recruit and Selection including and not limited to:

ATR/OLR completion / and agency liaison where applicable/timesheets

Arranging interview liaising with applicants

Updating Recruitment & HR of outcome of interviews

Induction of all staff generally

Remind Management team of periodic reviews during probationary period

DBS & vetting plus periodic renewals

Compilation of monthly and Annual WHEP reports plus monthly meeting minutes/reports and internal meeting minutes/reports

Responsible for training matrix, sourcing of training and its arrangement and EDR admin

Ariba/SAP - Raising PO & receipting Invoicing

Health & Safety

To assist the COM in the provision of statistical Information, relating to Health & Safety/accident reports

H&S meeting Coordinator

General admin support including compilation of letters, development, and management of the filing system, booking of meetings, compilation of minutes and general office duties, liaising with the regional HR advisor as applicable, ordering of uniforms and PPE

To carry out Health and Safety responsibilities as per corporate Part B responsibilities document complying with the HASWA 1974

To act as COSHH Coordinator, Risk & COSHH Assessment Champion relating to Soft Services

Ensure all HOD's have their Risk Assessments in place and reviewed regularly

Accident & Incident reporting - follow up with HOD's to ensure compliance


To provide cover for the Hard Services Administrator during holidays and sickness

To operate within and maintain the standards of service and security required at the contract.

Maintain an efficient support service to the COM , Hard Services Manager and operational teams completing all administrative tasks to deadline and to the prescribed standards

General admin support including compilation of letters, development, and management of the filing system, booking of meetings, compilation of minutes and general office duties

Cashless/catering - support to the cashless catering system from an administrative side and dealing with parent pay issues. Supporting the school in setting up and the continuous admin relating to cards

Corporate Social Responsibility Management

Paymech -Preparation of any unavailability and performance shortfall for COM verification.

COSHH Coordinator

NWS Health & Safety and Google Champion

If you have the experiences and skills required, please send your cv for the attention of Martina


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