EXPORT OPERATIONS JOB DESCRIPTION

• Manage export process start to finish via Topaz system
• Receive bookings from clients and issue booking confirmation
• Arrange haulage with UK warehouses
• Liaise with UK warehouses to book container loading
• Issue manifest to warehouses
• Create customs entries and associate to master
• Submit AMS entries and check accuracy after submission
• Issue Bill of Lading Instructions to carriers prior to documentation cut
• Check Bill of Lading correct when received from carrier and highlight any errors
• Send pre-alerts to overseas agents within 48 hours of sailing
• Ensure cost estimates are entered on all jobs within the correct accounting month
• Check purchase invoices are correct on receipt. Pass all correct invoices for payment and dispute anything that is not as agreed.
• Ensure all operational issues are clearly documented in writing, keeping Export Manger in copy of all correspondence
• Access invoice queries on a daily basis via Topaz, resolve any queries and forward anything that is on your list in error to correct party
• Close files after checking everything has been charged/costed and maximum profitability is achieved
• Answer telephone in a timely manner