Location: Eastbourne, East Sussex Salary: Dependent on experience Working Hours: Monday - Friday, 8:30am - 5:00pm (40 hours per week) Work Type: Permanent / Full-Time (Office-Based)
HRGO Recruitment are looking for an experienced Conveyancing Legal Assistant to join a busy and well-established legal practice in Eastbourne. This is a great opportunity to work in a friendly, supportive team, helping a fee earner and where needed, a secretary managing residential property matters efficiently from start to finish.
Key Responsibilities
Handle initial enquiries relating to property sales and purchase files
Carry out due diligence in line with AML regulations and risk management procedures
Obtain required documentation from clients and liaise with third parties, including HM Land Registry, lenders, and search providers
Prepare draft sale contracts and re-mortgage documentation as directed by fee earners
Provide regular updates to clients on the progress of their matters
Manage enquiries from clients, estate agents, and third parties
Undertake word processing of legal documentation and correspondence
Use case management systems (e.g., Proclaim) to create and manage client files
Assist fee earners with financial administration including time recording, billing preparation, and completion statements
Handle incoming calls, emails, and face-to-face client enquiries, taking accurate messages where necessary
Open and set up new files accurately following instructions from fee earners
Manage filing, storage, and retrieval of client files in accordance with firm procedures
Ensure compliance with SRA client care standards and GDPR regulations
Provide general administrative support including photocopying, document binding, and correspondence preparation
Support colleagues across the team when required, including reception and handling overflow calls during busy periods
Requirements
Minimum 6 months' conveyancing experience
Strong organisational skills and ability to manage a varied workload
Excellent attention to detail and accuracy when handling documentation
Confident communication skills when dealing with clients, colleagues, and third parties
Experience using case management systems and Microsoft Office
Ability to work effectively within a small, collaborative team
Understanding of confidentiality, data protection, and compliance procedures within a legal environment
Benefits
Salary dependant on experience
Company pension
Work within a supportive, well-established team environment
