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Administrator

In or around this area

Blackburn

Job reference

Shbw

Hourly rate

£10 per Hour

Job Description

Administrator

Job Title: Adminstrator

Location: Blackburn

Salary: £10 an hour on a Fixed Term Contract of 3 months

Job Description:

We are recruiting for Administrators in the Birchwood area of Warrington for a fixed term contract of 3 months (this may be extended)

You will have:

  • Proven communication skills
  • Scheduling experience
  • Excellent organisational skills with an ability to arrange many tasks and prioritise own workload to meet specific timescales
  • Strong customer focus with the ability to work unsupervised or as part of a small team
  • Excellent knowledge of Microsoft Office
  • Able to demonstrate time management skills
  • Minimum GCSE education

Key responsibilities will include:

  • Schedule PPM and reactive works to the correct skilled engineers, ensuring contractual KPI's are met
  • Carrying out jeopardy management with our engineers and sub-contractors to ensure 95% of all task are completed, if not rescheduled in a timely manner
  • Logging and assigning jobs on our CAFM systems Plan-on, and ensuring our clients systems are continuously updated
  • Ability to use IT packages to an intermediary level, including Microsoft Office systems to record and maintain department records.
  • Provide a routine clerical and administrative support to the engineering team using Engie systems.
  • Clerical work could include: photocopying, word processing, mail sorting and delivery, Statutory Document collation, filing and distribution, data input and filing both hardcopy and electronically, in an efficient and accurate manner, ensuring that all deadlines are met.
  • Work with Contract Supervisor to ensure all statutory and other client required documentation to Engie Direct or specified customer portals
  • On approval from the customer raised quotations in SAP using agreed processes and ensuring upload of all relevant documents to SAP. Inform invoicing teams of work completion to enable timely invoice for works completed unless invoiced directly.
  • To service meetings including preparation of monthly Management Information reports containing statistics monitoring performance standards
  • Process supplier and sub-contractor invoices and raise purchase orders in a timely manner for PPM works and quoted works when required to do so as part of the role.
  • Financial contract responsibilities including WIP and debt management - includes pricing completed work and raising Applications and invoices to the client on a regular basis if required as part of the role.
  • Ability to liaise with subcontractors and plan in service visits, obtaining RAMS and other pre-requisite documentation ahead of site visits and follow up for supporting evidence on completion of works.
  • Undertake any other relevant duties required from time to time, as reasonably corresponds to the general character of the post and is commensurate with the level of responsibility
  • To carry out duties with full regard to ENGIE's Equal Opportunities Policy.


To apply please send an up to date CV to sharon.bartholomew@hrgo.co.uk or call 07795 813319.

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