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Administration/SAP/Payroll


London - City of London
£10.00 - £12.00 per Hour
Temporary
Job Reference
247121/001

This role is based within the heart of central London, within a busy hospital, assisting the hospital General Manager and other members of the team, from Administration, project coordination, data analysis, payroll, SAP, research and more….

Areas of accountabilities:

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Provide meeting support including preparation and circulation of agendas and production of minutes.
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To coordinate the arrangement of major meetings finding venues and negotiating rates
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Arranging training sessions, including timings, venues and attendees
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Process training data input
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General administration Filing, typing, photocopying, scanning, binding and distribution of correspondence
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Raise, register and process purchase order for all within the Healthcare group
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Collate information from the team and assist with programme monitoring in conjunction with the programme PMO
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Process DBS application and keep DBS logs up to date, circulating weekly update to management.
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Complete monthly MIS and daily Labour hour MIS, or any other relevant MIS as requested for the contract.
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Complete weekly data reconciliation and computation
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Undertake agency data reconciliation and computation
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Produce monthly reports
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Daily review of T&A data to ensure payroll data integrity
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Daily reconciliation of curtain usage
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Record minutes of meetings
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Provide administrative and secretarial services to all managers and departments as required
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Computation for Payroll on a daily basis.
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Creating the monthly team brief, producing the quarterly edition of the Newsletter, and compiling the annual report.
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Organise events such as Christmas Party and Fund-raising events.
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Deal with any payroll queries and follow due process should any advance payment be required.
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Liaise with both Accounts payable to ensure invoices are processed correctly meeting payment dates.
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Liaise with Vendors to resolve any payment issues and ensure they meet with organisational purchasing needs.
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Maintain and manage stationary budge as well as invoicing
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Act as a point of contact for queries on invoices
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Other activities as directed by the General Manager and Contract Director

Essential technical and professional skills, knowledge and qualifications:

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Exceptional organisation and admin skills
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Good Maths and English Min Grade C GCSE
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Strong IT skills - Office, Word, Excel and PowerPoint
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Ability to work under pressure and to tight deadlines
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Ability to communicate effectively at all levels.

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