The role of Sales Administrator will be responsible for providing PA/administrative support to the Unit General Manager, Department General Managers, and team members and to provide business, accounting, administration and IT Support within the Business Unit primarily for the Ship and Marine Project, Pan - EU Aerospace and Pan-EU Construction Equipment Departments.

Overview:

• Provide PA support to the Unit General Manager, Department General Managers and team members

• Provide administrative support to the Business Units and Departments' business operations including, scheduling meetings, arranging and managing all business trip requirements and expenses, processing invoices, filing and general administration duties

• Assist in arranging international exhibitions for Ship and Marine, Aerospace and Construction Equipment Departments which are held in Europe

• SAP administration/input of contractual data and issuing invoices

• Internal applications (transactions, payment requests, listings update and customer registration)

• Set up and manage timely delivery of commercial or logistics documents to customers and suppliers, if necessary

• Monthly budget monitoring and reporting

• IT support to the Departments as an IT promoter

• Internal communications with various Departments and Business Line Companies in the Business Unit and Tokyo Head Quarters

• Issue Sales Contracts, Purchase Contracts and exchanging, if necessary

• Provide all shipping information and shipping documents to customers and counterparties in a timely manner. Record and control all information on the internal spreadsheet and maintain shipping document files, if necessary

• Ad hoc secretarial tasks.

1. QUALIFICATIONS/SKILLS/PERSONAL QUALITIES

Administration and Accounting background

• Excellent Microsoft Office/PC Skills (Word, Excel, and Power Point)

• Good team player

• Ability to prioritise workload

• Good communicator

• Excellent organisation and time management skills

• Confident multi tasker, accurate and reliable

• Able to perform under pressure and to strict deadlines.

1. EXPERIENCE

• Previous administration experience is required

• To come from an accounting background - a basic understanding of accounts is required

• Good knowledge of SAP

• Experience in Concur (desirable)

• Experience providing IT support

• Experience working within a multicultural business environment is an advantage.