Recruitment Administrator

To provide high quality and comprehensive administrative functions to support the recruitment and selection process, offering guidance, and advice.

Working with:

• Department Staff

• Managers and other NHS Department across the trust

• External organisation

• Members of the public

Main Areas:

• Pro-actively ensure all pre-employment checks are undertaken and completed in accordance with employment legislation, NHS check standards and Trust policies, ensuring they are completed within the agreed time frame and take ownership for pursuing any outstanding information or documentation.

• Prepare and send correspondence relating to recruitment i.e., offer letters, reference requests, contract of employment, payroll forms

• Deal with recruitment enquiries, referring more complex matters to the appropriate contact.

• Provide and receive accurate information orally, in writing or electronically from a variety of sources.

• Liaise with managers regarding the accurate completion of recruitment paperwork providing advise, guidance and suitable training when required.

• Courteously deal with incoming telephone calls and emails, using own initiative to redirect to an appropriate person, take messages and obtaining information on behalf of the Recruitment Team, taking action at own discretion and on own initiative as and when appropriate

• Use own initiative in drawing attention to any queries or anomalies that are discovered during the daily workload

• Ensure employee contracts are processed in timely and accurately to enable the Trust's compliance with the legal requirements

• To ensure all recruitment documentation is issued in an accurate and timely manner.

• Receive, open, record and distribute the mail appropriately within the department, notifying staff of relevant issues as appropriate.

• Ensure the dispatch of outgoing post in order to contribute to the efficient operation of the service.

Additional Requirements

• To be competent in the use of the e-recruitment system

• To apply discretion and confidentiality at all times within all aspects of the recruitment process.

• Due to the data input requirements of the post there is a need for speed and accuracy along with accurate keyboard skills to enable the data input/extract to be precise

• To assist new employees by providing advice, guidance and support on the recruitment process and e-recruitment system