Role: PAYROLL AND CONTRACT ADMINISTRATOR

Location: Croydon Hospital

Salary Range: £22,000 - £25,000 per annum

Contract type: 40hrs, Full Time (3 months temp with potential to move to perm)

Job responsibilities:

• To manage and complete general administrative duties for Croydon Hospital FM contract, and support other contracts where needed, including answering phone calls, filing, printing and photocopying, liaising with Regional HR Advisor where possible
• To manage the purchase ordering process and systems to include the whole process from cradle to grave for the contract with consultation and approval of the Contract Manager
• To monitor and review cost tracking and financial commitment reports, flagging issues of concerns to management.
• To fully administer the G4S payroll process to include; new starters, variations, leavers, overtime and exceptions, pay queries (with support of Site Co-ordinators and Contract Management).
• To participate in recruitment campaigns by helping to advertise vacancies, issuing application forms, creating new starter packs, setting up interviews etc.
• To manage the supply and use of agency staff, raising requests via IQN, ensuring timesheets are submitted and the agencies are paid accordingly.
• To maintain and develop a good filing system (to also include electronic databases and systems). This will also include maintaining an excellent archiving process and procedures.
• To ensure all sites have relevant paperwork to ensure an effective recording keeping both on site and in the office with regards to all service streams provided as per the Contract Specifications.
• To maintain and order with approval of the Contract Manager stationary supplies and all other materials, consumables and equipment. Liaising with suppliers where required
• To prepare contract reports in conjunction with Management.
• To attend meetings and record minutes of meetings when asked upon.
• Having a flexible approach to service provision is essential and the contents of this job description may therefore be required to be amended from time to time in line with contractual obligations and working requirements.
• Order and deliver equipment, consumables and updated paperwork to units responsible for carrying out stock checks.

Essential Criteria:

Experience in processing payroll

• Flexible
• Good attention to detail
• Professional telephone Manner
• Proactive approach
• Confidentiality
• Customer Service Focused
• Intermediate knowledge of Microsoft office/Google software
• Quick to Learn

Kindly contact me directly with regards to any query you may have pertaining to this role.