Hours of Work: 8.00am - 16:30 pm Monday to Friday.

Duration: 3 rd January until 7th June

JOB DESCRIPTION:
Operations Support Coordinator
Your principal responsibilities will be:
● Operational Support to Contract Managers and their teams working locally and
remote
● To communicate effectively when working remotely for the teams you are
supporting
● Arrange regular review meetings with the managers you are supporting
● Be available for onsite support by prior arrangement with the operational teams
● Ensure an efficient Customer Service facility is provided
● Control of Documentation to ISO 9001 standard
● Use your initiative to ensure continual improvement throughout your tasks
● Compile Customer Reports and complete Meeting Minutes
● Raise Purchase Orders, Invoices, Goods Receipt, GRIR, deal with purchasing and
invoice queries.
● Collate data from internal and external databases / contacts
● Utilise and maintain a wide variety of internal and external databases and Google
Drive
● Actively manage and maintain internal tracking systems
● Ensure the registration for licences and subscriptions is updated
● Assist with ongoing and ad hoc Projects including the mobilisation of new contracts
and dilapidation process for terminated contracts
● Ensure work output is delivered to agreed timescales
● Take ownership of your allocated responsibilities
● Efficient organisation of your workload to manage a wide variety of tasks and
deadlines
● Provide assistance to your team members and cover for absence
● Maintain processes and ensure your work is visible to your team members so they
can provide efficient absence cover
● Actively participate in client and team meetings
● Ensure all paperwork is filed in a timely manner
● General day to day office duties
● Book travel, accommodation and hire vehicles as requested
● Adhoc support as required by the business